Everything Your Institution Needs, In One Platform
InstitutionERP covers every aspect of Institution operations - from admissions to academics, fee collection to parent communication. No more switching between apps.
Student Management
Complete digital student profiles with academic history, family details, documents, and class assignments - all searchable and always up to date.
- Digital student profiles with photos and documents
- Class and section assignment with transfer history
- Searchable student database with filters
- Academic history across years
- Custom fields for Institution-specific data
- Bulk student upload via Excel import
Admission CRM
Never lose an admission enquiry again. Track every lead from first contact to enrollment with an automated follow-up pipeline built for Indian Institution admission seasons.
- Capture enquiries from website, walk-in, and phone
- Visual pipeline: Enquiry -> Application -> Interview -> Enrolled
- Automated follow-up reminders for counselors
- Source tracking to measure marketing ROI
- WhatsApp message templates for every stage
- Conversion rate reports and lost reasons
Fees Management
End fee chaos. Define complex fee structures once, automate reminders, collect payments, generate receipts, and track every rupee - with zero manual reconciliation.
- Multi-head fee structures with custom due dates
- Sibling discounts, scholarships, and waivers
- Automated WhatsApp/SMS payment reminders
- Online and counter payment collection
- Instant thermal and A4 digital receipts
- Fee defaulter reports with one-click reminders
Attendance Tracking
Digital attendance in under 2 minutes per class. Instant parent alerts for absentees. Real-time daily attendance reports for principals - accessible from any device.
- Subject-wise and daily attendance marking
- Instant SMS/WhatsApp alerts to parents for absentees
- Monthly attendance percentage reports
- Late arrival and early departure tracking
- Consolidated attendance for parent-teacher meetings
- Attendance holiday calendar management
Academics & Exams
Manage your entire academic year digitally - from timetables and exam schedules to marks entry, grade calculation, and progress report card generation.
- Class timetable creation and management
- Exam schedule creation and student notifications
- Marks entry by teachers (subject-wise)
- Automatic grade and rank calculation
- Progress report card generation and printing
- Academic year management and promotion
Learning Module
Bridge the gap between Institution and home. Teachers share homework, study material, and assignments digitally. Students and parents access everything through the portal.
- Homework assignment creation by teachers
- Study material and document sharing
- Assignment submission tracking
- Subject-wise content organisation
- Parent visibility into pending homework
- Notification alerts for new assignments
Parent Portal
Give parents a professional, always-on channel to stay connected. Attendance alerts, fee status, exam results, and Institution notices - all in one mobile-friendly portal.
- Mobile-first design for WhatsApp-native parents
- Real-time attendance notifications
- Fee status, payment history, and online payment
- Exam results and progress report access
- Institution notices and circular distribution
- Two-way communication with teachers
Student Portal
Students get their own portal to track assignments, check exam schedules, view results, download hall tickets, and stay organised - building digital habits from Institution.
- Personal dashboard with today's schedule
- Homework and assignment tracker
- Exam timetable and result access
- Attendance record and trends
- Study material downloads
- Profile and document management
Reports & Analytics
Every report your Institution needs, in seconds. Fee collections, attendance summaries, admission pipelines, academic performance, and more - filterable and exportable.
- Daily, monthly, and annual fee collection reports
- Class-wise attendance summaries
- Admission funnel and conversion reports
- Academic performance comparisons
- Defaulter lists with drill-down details
- Export to Excel and PDF for any report
Role-Based Access Control
Define who can see what. Principals, accountants, teachers, and section heads each get exactly the access they need - nothing more, nothing less.
- Custom roles: Principal, Accountant, Teacher, etc.
- Module-level permission control
- Section-scoped teacher access
- Action-level permissions (view/edit/delete)
- Activity logs for accountability
- Separate secure login for each role
Multi-Institution Dashboard
Run multiple Institutions or sell InstitutionERP as a service. One super-admin dashboard gives you real-time visibility across all branches - enrollment, fees, and performance.
- Consolidated dashboard for all branches
- Branch-wise data isolation for security
- Subscription and billing management per Institution
- Group-level fee and enrollment reports
- One-click new Institution branch creation
- SaaS operator mode for education entrepreneurs
Bulk Student Upload
Starting fresh or migrating from another system? Upload hundreds of students in minutes using our Excel template. Validated, clean, and error-reported instantly.
- Excel template for standardised data entry
- Bulk upload with validation and error reports
- Class and section auto-assignment from Excel
- Photo upload support for student IDs
- Duplicate detection and conflict resolution
- Re-upload and correction without data loss
Ready to See These Features in Action?
Book a free 30-minute live demo. Our team will walk you through all the modules relevant to your Institution - no sales pressure, no jargon.
30-minute live demo · No credit card · Instant scheduling